Moving offices can be a big hassle for small and large businesses. You have your clients to worry about as well as everything that needs to be prepared for the big move. The last thing you need to worry about is your technology. Your IT partner can be a huge help when planning an office move. They can ensure that your tech has a smooth transition to your new office space. Creating a game plan with them well in advance will help make things easier on you.
We’ve already discussed How to Create the Ideal Workspace for Your Small Business. This can go hand in hand with working with your IT partner to ensure everything that needs to be set up is done efficiently.
How Your IT Partner Can Help
Your IT partner can visit the site well in advance to plan out cabling and installations. They can contact all your technology vendors and carriers to make sure things are ready by your move in date. Meet with your IT partner to go over everything they need to do. Don’t leave things until the last minute. Some vendors might require a certain time frame of advance notice to get things situated. Break things down in tasks so it doesn’t seem overwhelming.
Evaluate and Update
Moving is the best day to take a look at your equipment. Your IT partner can go through all your equipment and decide if you need to upgrade anything. Dispose of equipment that is no longer needed. Make sure it’s all backed up first! You don’t want to lug around old equipment you don’t need. If things need to be ordered, make sure you order them in advance so they get there in time for the move. Go over licenses to ensure everyone is up to date with the latest software needed.
Review New Space
Design how your new office space is going to look beforehand so your IT partner can do the proper cabling. Decide where printers are going to keep the cables clean and organized. It’s a great time for a fresh start and organizing a different way might breed more creativity. This also helps you see if any more stuff needs to be ordered (desks, furniture, etc.).
Account for Everything
Accidents can happen and it is always better to prepare for the worst. Back up all your data in case anything gets damaged during the move. Something could fall or be pushed around in a moving truck. Your IT partner can perform a mass backup so your saved information is up to date and ready to go for the new space. If you don’t already have one, create an inventory list of everything so it’s easier to keep track of things. A great tip for moving is to pack things together depending on where they are going. If you know certain things are going in the conference room, pack those together. It makes it easier when you unpack because you don’t have to go around looking for things.
Moving into a new office can be a time consuming and stressful task. Having an IT partner that can ensure everything technological gets done properly helps immensely. Here at ITC we offer only the best managed services for all your technology needs. Need help moving? We can go over what needs to be done and how we’re going to help. We’ll take the stress so you don’t have to. Schedule a Free IT Analysis today to get started.